Every lead, call and invoice.
One system.
Forms and calls from all your sites land in one inbox. Each lead is recorded once, sent to the right contractor, and billed from the same record. It is the system we run our own portfolio on.
One inbox for every site.
An illustration of the lead inbox. All names and numbers are made up.
| Time | Source | Site | Service | Sent to | Status |
|---|---|---|---|---|---|
| 09:14 | Call | plumbing.example | Blocked drain | Contractor A | Assigned |
| 09:02 | Form | roofing.example | Roof repair | Contractor B | New |
| 08:47 | Call | concrete.example | Driveway quote | — | Missed · texted back |
| 08:31 | Form | plumbing.example | Hot water | Contractor A | Duplicate |
| 08:05 | Call | fencing.example | Timber fence | Trial partner | Assigned |
Caller has a blocked kitchen drain, water backing up since this morning. Wants someone today. Asked about after-hours rates.
- Duration3m 12s
- RecordingSaved · transcript ready
- AreaExample North
- Next stepContractor A to call back
A login for every site. An invoice by hand.
Running many sites and contractors usually means separate accounts, manual billing and arguments over who got which lead.
Logins, spreadsheets and arguments.
You log in to one account per site. Job details get scribbled down on the road and emailed by hand. Commissions are worked out at month end and chased one contractor at a time. You find out days later that calls were missed. When a contractor says they got no leads, it is your word against theirs.
One screen for every site, contractor and invoice.
Every call and form lands in one inbox and goes to the right contractor with an instant alert. Invoices and monthly lead summaries are built from the same records, so every lead you sent is on record.
Built for running many sites at once.
Everything we needed to run our own sites, in one admin.
Calls and forms from every site in one list, tagged by site, service and area. No more switching between accounts to see how the business is doing.
A tracked number per site. Every call is recorded, and AI writes the transcript and a short summary, so nothing gets scribbled down on the road. A missed caller gets a text back straight away, and you get an alert.
Each lead goes to the right contractor by service and area, with an alert on their phone the moment it is sent. Offer trial leads to new partners, and catch the same caller ringing two of your sites.
Contractors log in and see when, where and how each of their leads came in, and get a monthly summary listing every one. “I never got any leads” stops being an argument.
Invoices are raised from the lead records and paid online. Payment reminders go out on their own, and monthly reports send themselves.
Site health checks, buying numbers, two-way SMS, a weekly health report on the system itself, and domain expiry warnings, all from the same admin.
Schedule and publish articles for every site from the same admin.
From first ring to paid invoice.
The same four steps for every site you run.
Add your sites, give each one a tracked number, and point the forms at the inbox.
Calls are recorded. Forms are logged. Duplicates are flagged.
Assign leads to contractors by service and area. They see theirs in the portal.
Invoices and monthly reports are built from the same lead records, so the counts always match.
Call tracking tools stop at the phone. LMS runs what comes next.
How LMS compares with the tools operators usually stitch together.
| What operators need | LMS | CallRail | HighLevel | WhatConverts |
|---|---|---|---|---|
| Leads to outside contractors by service and area | Yes, with trial leads for new partners | Routes calls by caller location | Round-robin within your own team | Routes calls by caller location |
| Invoices built from the leads you delivered | Yes, with payment reminders | Resells its own usage to clients | General invoicing | Bills its own subscription per client |
| Same caller on two of your sites | Flagged | A unique-callers report | Not in its docs | Repeat forms within 30 seconds |
| Client portal with leads, invoices and a monthly summary | All three in one login | Call data for client users | Courses, files and billing | View-only lead access |
| Health checks and domain expiry on your own sites | Yes, from the same admin | Not covered | Only sites it hosts | Lead-volume alerts only |
| Scheduled articles on every site | AutoBlogger built in | Not covered | Only its own site builder | Not covered |
| Call tracking and recordings | Yes | Yes | Yes | Yes |
Based on each vendor's public website and help docs, October 2026. Product names belong to their owners.
Three ways to run it.
Pick the setup that fits how your team works.
Install the app and run it yourself. Updates are pushed to you as we ship them.
Pay once and keep the version you bought. Good if you prefer to own the tool outright.
We run it on a private environment set up for your business. You log in and use it. We keep it running.
Talk to us for pricing.
Contact usWhat people ask us first.
Is this the system you use yourselves?
Yes. It is the system we run our own portfolio on, and we still use it every day.
What does it do beyond call tracking?
It runs the work after the phone rings. Every site lands in one inbox, each lead goes to the right contractor by service and area, the same caller ringing two of your sites is caught, and the invoice is built from the same record. Your clients log in and see only theirs.
Who is it built for?
Rank-and-rent operators, agencies and multi-location businesses that pass leads to contractors or clients and bill for them. It stays fast as you add sites.
How is it priced?
Pay monthly, buy it outright, or let us host it for you. Tell us how you run your sites and we’ll give you a straight number on the call.
Can I switch from the tool I use now?
Yes. Give each site a tracked number and point its forms at the inbox. Your old tool can keep running side by side until you trust the numbers.
What happens when a call is missed?
The caller gets a text back straight away and you get an alert, so someone can ring back while the job is still open.
Can my contractors or clients log in?
Yes. The client portal shows each client only their own leads, invoices and reports, and contractors get an alert the moment a lead is sent to them.
How do updates work?
We push new versions to every install. On the hosted option we update it for you.
Tell us what you need. We reply within one business day.
A real person reads every message. If we are not the right fit, we will tell you who is.
Prefer to talk? Pick a time that suits you. No slide decks. No hard sell.
Thanks — we'll be in touch.
We read every message ourselves and reply within one business day.